Systems Management

At PJC we see system management as one of the key foundation stones to a safe and efficient operation or business. whether it be a small or big business PJC can tailor a management system to suit and meet your business needs. To meet with todays regulative and legislative requirements structured and robust systems and procedures need to not only be established but suitably acceptable and workable. these systems and procedures need to be ones that have come about in a consultative process involving all stakeholders. Once established they need to be communicated, reviewed and enforced. Such systems need to be able to be transparent and be able to accommodate change. These systems and procedures and the manage at site need to be usable and be able to be shown as in place should the need ever arise, this documentation and communication trail is just another part of the delivery service PJC can bring to your operation at all levels.

To allow us to be a service to you in this area, please use this “Contacts Links” to contact us directly or the “Quick Enquiry” section below and let us know the area that is of interest with a brief needs related message so we may be able to assist.Communication and Reporting Systems

The following are just a few areas that PJC can assist in;

Communications, Consultation and Reporting

One of the systems management areas in any business as mentioned earlier is the communication and the capturing of such information by way of reporting, this area is often not addressed well and is sometimes utilised in a similar fashion.

Communication can be done in several ways;

• Messages, statement, announcement letter, report, email, fax, etc
• Electronic Media, Computer displays, announcements etc.
• Tool box Talks
• Pre-start shift address
• In-feild communications
• Prost-shift reporting

A reporting can also come in many formats;

• Pre-Start Inspection sheet,
• Computer Entry
• Formal Detailed Written Reporting
• Daily Machine Diary entry,
• Notice or Inspection Board listing, etc

Both Communications and Reporting Systems are key in running and maintaining an effective business regardless of the size. Both play a big part in allowing us to direct, instruct play before and during as well as see where we are, where we have been and where we need to be. They assist in driving continuous improvement across all areas of business.

PJC has been involved in communications systems not just limited to paper based or hard copy system but includes voice and signal (audible and visual) and can assist in assessment, change and ongoing effective communications in your business.

Equally PJC has developed numerous reporting platforms to meet site requirements and business operational needs.

Systems and Procedures

Systems and Procedures take many forms, from the over arching management Policies, System Structure, Standards, Rules and Procedures down to the shop floor level plans and procedures such as Work Permits and Work Method Statements. PJC has all these areas covered, they can work with each site or department an see that they have systems and procedures in place that are adequate acceptable and relative to the process at hand. PJC has worked across all these areas from the working floor to the corporate structure systems.

PJC can show existing systems structures or can develop one tailored to your needs and requirement. PJC can further value add in this area by seeing the systems and procedures are acceptable and usable at the front line too. Procedures need to be owned and also need to be relative to persons who are to carry out the works inline with those procedures. PJC is not about giving you a nice set of standards and procedures to file on the shelve, they are there to see that they are developed in consultation with stakeholders and communicated understood and followed.

Like all systems and procedures there needs to be provision in both the systems and processes to accommodate change, whether it be related to the people, processes, equipment or environment. Higher Hazard tasks or High Risk Works needs to have additional controls to accommodate this increased level of risk and as such not only should the procedures be more robust but cover the planned actions in caring out the works as well as the emergency response and preparedness areas as well.

Assessment, Auditing/Review

To stay in front of the game you need to know “what is there” and “what is missing”, “the gap” as they say. We are able to assist your business to not only measure your effectiveness in this area but find those gaps that may be present but not yet known. Many businesses already have an audit / review process documented they often find that achieving this requirement within the scheduled review period is hard to keep on top of.

We can offer a service where this auditing and/or review can be done with assistance from PJC personnel who are equally qualified and competent in this area. We will report back to you with the findings of the system or process while you tend to the day to day business activities.

Along with these scheduled systems process audit and review requirements we can come to site and conduct independent spot audits, be they announced or unannounced. This further adds to the maturity of your safety management approach, taking it from reactive to proactive where you can be in front of the game instead of being driven by it.